Vacancy -- Information Professional (IP) / Librarian x2

Recruitment Principles

The Welsh Government's recruitment processes are underpinned by the principle of selection for appointment on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles.

Vacancy Details

Health and Social Services
KAS – Library Services
EO - £24,415 - £28,150
Full time (applications are welcome from people who work part time, as part of a job share or who work full time)
Pan Wales
'Pan Wales' means that the location in which the vacancy can be based is flexible, subject to the needs of the business. A list of the Welsh Government's offices can be found on our website ( Please note it may not always be possible to accommodate a preference for a specific office location, but requests will be taken into consideration.

Purpose of Post:

To assist the Senior Information Professional/Librarian in the delivery of the following main information and library projects (matrix working):

  • Literature searches – in line with agreed objectives and our SLA’s (40% of time)
    • Develop and undertake high quality systematic literature searches and identify data under the guidance of senior IM project manager;
    • Negotiate, explain and discuss the feasibility of searches within a project team context to ensure the search strategies answer the research questions and are appropriate to the project budget and the project methodology;
    • Communicate technical information around searching issues to non-specialists;
    • Write up the search results for reports according to best practice standards for search reporting;
    • Client liaison within a project, with the support and guidance of senior colleagues;
    • Assist with the development of internal procedures to ensure consistency across the information/library team;
    • Keep professional knowledge and expertise up to date by maintaining awareness of relevant information, retrieval research and information resources;
    • Where applicable, provide internal guidance and support to colleagues on search related issues;
    • Work you project manager might allocate to you.
  • Organising our Information Sources (Cataloguing) & LMS management - in line with agreed objectives (targets) and our SLA’s (40% of time)
    • Accurate and timely cataloguing in accordance with recognised metadata standards enabling discovery of resources by users and underpinning collection management;
    • Maintain all newly digitised Welsh Government (WG) publications, ensuring their capture for cataloguing, classification and addition to our LMS;
    • Maintain the Welsh Government, Welsh Assembly Government and former Welsh Office hard copy publications Archive;
    • Cataloguing and classification of all new WG publications, including circulars and electronic-only documents;
    • Undertake retrospective cataloguing, classification and archiving of appropriate collections / materials;
    • Adhere to cataloguing and classification standards and ensure that these are applied consistently;
    • Maintenance of thesauri within the Library Management Systems (LMS) to help ensure that these work effectively and are up to date;
    • Maintenance of our LMS;
    • Work your project manager might allocate to you.

Other duties (20% of time) will include:

  • Enquiry desk duties, including handling queries, issues and complaints about our products and services by listening to our customers and improving our products and processes as a result;
  • Training activities (information literacy), the use of the internet & electronic resources (online database) training;
  • Advice & guidance on information management matters;
  • Marketing & promotion and of our products and services;
  • Provide guidance and support to WG colleagues on adopting or improving knowledge and information management practices and behaviours.

Key tasks:

  • Answer a wide range of research enquiries (literature searches) from Legal & Policy staff, WG divisions and other government departments using open source information.
  • Cataloguing & Resource management including collection development, cataloguing, LMS management and re-use (publication scheme & PSI).
  • Enquiry desk duties, including handling queries, issues and complaints about our products and services by listening to our customers and improving our products and processes as a result.
  • Training activities (information literacy), the use of the internet & electronic resources (online database) training.
  • Advice & guidance on information management matters.
  • Marketing & promotion and of our products and services.
  • Provide guidance and support to WG colleagues on adopting or improving knowledge and information management practices and behaviours.

Development opportunities:

The post provides an opportunity to work with a wide range of information resources and gain an understanding the information needs of policy colleagues and law making in a government setting. The post will enable individuals to develop their research and collection management skills. There is the opportunity to forge strong working relationships with the KIM profession across the UK government as well as on-site training for specific projects.  CPD is actively encouraged to develop skills and help support the KIM profession in the Welsh Government.

Closing Date:

31/03/2020, 16:00

Disability Confident

Welsh Government accepts the social definition of disability, in which it is recognised that barriers in society act to disable people who have impairments or health conditions or who use British Sign Language. We are committed to removing barriers so that all (or potential new staff) can perform at their best. The Equality Act 2010 uses the medical definition of disability (“a physical or mental impairment which has a substantial and long-term impact on a person’s ability to carry out normal day to day activities”).

We guarantee to interview anyone who is disabled whose application meets the minimum criteria for the post. By ‘minimum criteria’ we mean that you must provide us with evidence in your application which demonstrates that you generally meet the level of competence for the role and any qualifications, skills or experience defined as essential. We are committed to the employment and career development of disabled people.

If you have an impairment or health condition, or use British Sign Language and need to discuss reasonable adjustments for any part of this recruitment process, or wish to discuss how we will support you if you were to be successful, please email as soon as possible and a member of the team will contact you to discuss your requirements and any questions you may have.

Welsh Language Requirements

The Welsh Government is a bilingual organisation and Welsh language skills are considered an asset to the organisation. We encourage and support staff to learn, develop and use their Welsh language skills in the workplace. 

The following list of language requirements represents an objective assessment by the line manager on behalf of the Welsh Government of the Welsh language skills required to undertake the duties of this particular post.

Not necessary to undertake the duties of this post

Competencies / Job Specific Criteria


  1. Seeing the Big Picture - Keep up to date with a broad set of issues relating to the work of the Department.
  2. Changing and Improving - Understand and apply technology to achieve efficient and effective business and personal results
  3. Building Capability for All - Take responsibility for the quality of own work and seeking opportunities for improvement through continuous learning
  4. Managing a Quality Service - Work with team to set priorities, create clear plans and manage all work to meet the needs of the customer and the business.

Job Specific Criteria:

  1. GKIM skill 1. Using and exploiting knowledge and information - Building relationships, better ways of working, sharing information and communicating effectively with stakeholders. GKIM Practitioner level skills.
  2. GKIM skill 2 - Managing and organising information - The creation, organisation and management of knowledge and information throughout its lifecycle to effectively support the business. GKIM Practitioner level skills.
  3. GKIM skill 3. Information Governance - Information risk analysis, information rights, legal compliance, information ownership and accountability. GKIM Practitioner level skills.

Assessment Process

  • Sift.
  • Formal interview.
  • Knowledge test.

Other Information

Emma Harvey-Woodason - - 03000 250381

How to apply

All applications for this vacancy should be made online via the Welsh Government's online application system.  If you have an impairment which would prevent you from applying on-line, please e-mail to request an application pack in an alternative format, or to request a reasonable adjustment related to an impairment in order to submit your application.

To apply, you'll need to have an account on our online application system.  Click the 'Apply' button below, and you'll be asked to 'Log in' if you already have an account, or 'Register' if you don't yet have an account.  Registration takes just a few minutes to complete.  You'll need an e-mail address to be able to register.  Once you've registered for an account and logged in, you'll be taken to the online application form, which you'll need to fully complete and submit before the deadline on the closing date.  

If you’d like to apply for this vacancy in Welsh, please use the ‘Newid Iaith / Change Language’ link at the top of this page, to take you to the Welsh version of this advert, from which you can apply in Welsh.

For further information regarding the Welsh Government recruitment process, please see the Recruitment Guidance for External Candidates (link).

When evidencing your suitability for the post, it is recommended that you refer to the Civil Service Competency Framework (link)

This vacancy is closed to applications.