Vacancy -- Team Manager, Finance & Contract Management

Recruitment Principles

The Welsh Government's recruitment processes are underpinned by the principle of selection for appointment on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles.

Vacancy Details

Education and Public Services
Care Inspectorate Wales
SEO - £39,310 - £47,000
£39,310
Full time (applications are welcome from people who work part time, as part of a job share or who work full time)
Fixed term
Fixed term for up to 2 years, with the possibility of permanency subject to the criteria in place at that time.
Other location
This post can be based in any of the CIW offices: Carmarthen, Llandudno Junction or Merthyr
TBC

Purpose of Post:

CIW is the independent regulator of social care and childcare. CIW registers, inspects and takes action to improve the quality and safety of services for the well-being of the people of Wales.

Reporting to the Senior Manager, Corporate and Business Services this post will lead on the preparation, allocation and management of the CIW budget through the development and implementation of systems that support the efficient and effective use of resources and ensure financial compliance in all aspects of business conduct.

The post holder will also have lead responsibility for all areas of contract management activity for the organisation.

Key tasks:

Line management of 1 x Higher Executive Officer , 1 x Team Support 

Responsibility for the Finance & Procurement team, and providing support to the Chief Inspector and Senior Management Team in negotiating the annual budget bid, the allocation of funds to budgets and to manage the delegation of budgets to teams within CIW.

Leading on the planning, management, monitoring and reporting of CIW’s budgets to include profiling expenditure patterns and trends across the course of the financial year, preparing a budget forecast for the forthcoming financial year and to update this forecast on a monthly basis in the light of actual expenditure. 

To lead on all contract management for CIW, providing advice and support to Senior Managers, managing and advising on all contracts and working to Corporate Procurement Service (CPS) procurement disciplines. 

To lead on the completion and reporting of all internal audit functions including Internal Financial controls, T&S audit and Statement of Internal Controls.
 
To provide the Senior Management Team with detailed analysis of the monthly budget reports received from SAP and undertake an analysis of key areas of expenditure.
 
To lead on the preparation and submission of the year-end financial, and future forecast reports, in line with procedures.
 
To continuously review and develop internal financial systems so as to ensure that they provide accurate, relevant and timely information.
 
To lead on business planning activities for the organisation and ensure that robust and accurate financial information is available to support and inform all strategic and operational plans and documents.
 
Produce accurate and timely papers, reports and briefings for the Senior Management Team and in relation to identified business priorities
 
To lead on the governance, delegations and controls framework for CIW ensuring compliance with the following:

  • Risk Register
  • Gifts and Hospitality
  • Health & Safety
  • Business Continuity
  • Losses/Special Payments

To act as the Health and Safety lead for CIW, attending regular meetings and providing advice to the Senior Management Team as required
  
Managing own professional development and seeking appropriate opportunities in discussion with the Senior Manager, Corporate and Business Services.

Development opportunities:

This posts offers the opportunity to work in a dynamic organisation which champions improvements in social care through a citizen focused approach.

Closing Date:

08/03/2021, 16:00

Disability Confident

Welsh Government accepts the social definition of disability, in which it is recognised that barriers in society act to disable people who have impairments or health conditions or who use British Sign Language. We are committed to removing barriers so that all (or potential new staff) can perform at their best. The Equality Act 2010 uses the medical definition of disability (“a physical or mental impairment which has a substantial and long-term impact on a person’s ability to carry out normal day to day activities”).

We guarantee to interview anyone who is disabled whose application meets the minimum criteria for the post. By ‘minimum criteria’ we mean that you must provide us with evidence in your application which demonstrates that you generally meet the level of competence for the role and any qualifications, skills or experience defined as essential. We are committed to the employment and career development of disabled people.

If you have an impairment or health condition, or use British Sign Language and need to discuss reasonable adjustments for any part of this recruitment process, or wish to discuss how we will support you if you were to be successful, please email SharedServiceHelpdesk@gov.wales as soon as possible and a member of the team will contact you to discuss your requirements and any questions you may have.

A Great Place to Work for Veterans

This vacancy is part of the Great Place to Work for Veterans initiative.

Welsh Language Requirements

The Welsh Government is a bilingual organisation and Welsh language skills are considered an asset to the organisation. We encourage and support staff to learn, develop and use their Welsh language skills in the workplace. 

The following list of language requirements represents an objective assessment by the line manager on behalf of the Welsh Government of the Welsh language skills required to undertake the duties of this particular post.

Not necessary to undertake the duties of this post

Social Partnership

In Welsh Government, the relationship between the employer and trade unions is based on social partnership. We believe our goals can best be achieved by management and trade unions working together.

Our 3 recognised trade unions are:
•         PCS
•         Prospect
•         FDA

This relationship is underpinned by a partnership agreement. This sets out how our unions work with Welsh Government on issues such as:
•         pay
•         terms and conditions
•         policies and procedures
•         organisational change.

Our Welsh Government trade union colleagues work together to give their members a real say in the workplace. They make sure that the interests of their members are promoted and protected. They also help reduce inequalities and improve terms and conditions.

The Welsh Government has an excellent track record of working in partnership with its trade unions. We encourage staff to get involved. We support you to join a recognised trade union, to ensure your voice is heard in the workplace. and to learn more about trade unions and partnership working.

Competencies / Job Specific Criteria

Competencies: 

Changing and Improving

Regularly review procedures or systems with teams to identify improvements and simplify processes and decision making

 

Collaborating and Partnering

Establish relationships with a range of stakeholders to support delivery of business outcomes

 

Delivering Value for Money

Work confidently with performance management and financial data to prepare forecasts and manage and monitor budget against agreed plans

 

Managing a Quality Service

Work with team to set priorities, goals, objectives and timescales

 

Job Specific Criteria: 

  1. Demonstrate experience of working confidently with financial systems and data   including preparation of budget forecasts, managing and monitoring budget against agreed plans
  2. Ability to produce and present accurate and timely papers, reports and briefings for the Senior Management Team in relation to key projects/business priorities
  3. Demonstrate strong leadership skills in leading and managing a team in the effective and efficient delivery of designated functions.

Assessment Process

Applications will be sifted, successful candidates will then be invited to interview. All interviews will take place virtually via Microsoft Teams.

Please ensure you familiarise yourself with the Welsh Government candidate guidance and how to evidence competency based questions.

Other Information

This post can be based in any of the CIW offices: Carmarthen, Llandudno Junction or Merthyr

Applications will be considered from staff who wish to work part-time or on a job share basis

Jackie Bracey jackie.bracey@gov.wales

How to apply

All applications for this vacancy should be made online via the Welsh Government's online application system.  If you have an impairment which would prevent you from applying on-line, please e-mail SharedServiceHelpdesk@gov.wales to request an application pack in an alternative format, or to request a reasonable adjustment related to an impairment in order to submit your application.

To apply, you'll need to have an account on our online application system.  Click the 'Apply' button below, and you'll be asked to 'Log in' if you already have an account, or 'Register' if you don't yet have an account.  Registration takes just a few minutes to complete.  You'll need an e-mail address to be able to register.  Once you've registered for an account and logged in, you'll be taken to the online application form, which you'll need to fully complete and submit before the deadline on the closing date.  

If you’d like to apply for this vacancy in Welsh, please use the ‘Newid Iaith / Change Language’ link at the top of this page, to take you to the Welsh version of this advert, from which you can apply in Welsh.

For further information regarding the Welsh Government recruitment process, please see the Recruitment Guidance for External Candidates (link).

When evidencing your suitability for the post, it is recommended that you refer to the Civil Service Competency Framework (link)

This vacancy is closed to applications.