Vacancy -- Pay and Pensions Team Supervisor x 2

Working for the Civil Service

The Welsh Government's recruitment processes are underpinned by the principle of selection for appointment on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles.

The Civil Service Code sets out the standards of behaviour expected of civil servants.

Vacancy Details

Permanent Secretary's Group
CSSC
EO - £26,900 - £30,610
A starting salary between £25,030 and £28,850 will be offered to the successful candidate based on their skills, knowledge and experience and performance at interview. This range is not negotiable
Full time (applications are welcome from people who work part time, as part of a job share or who work full time)
Permanent
Pan Wales
'Pan Wales' means that the location in which the vacancy can be based is flexible, subject to the needs of the business. Please note it may not always be possible to accommodate a preference for a specific office location, but requests will be taken into consideration.
TBC

Purpose of Post:

The Welsh Government recruit and develop employees who are motivated to learn, enthusiastic about sharing their knowledge in teams and make a meaningful impact when applying organisational values to their everyday tasks. Therefore the ideal candidate has intellectual curiosity, analytical skills and attention to details that allow us to look beyond the numbers.

The Payroll Manager will be required to support the Senior Payroll Manager with planning the Payroll and Pensions Team’s work, monitoring its performance, celebrating successes and acting on problem areas.  You will also contribute to the overall success of Shared Service Centre by working effectively with other parts of the group, and with other service areas.

You will be responsible for ensuring payments are made accurately and on time using the CGI Payroll system. 

Good governance in everything we do is essential, so you will ensure that the team operates high standards of control, propriety, regularity and separation of duties and maintains audit trails and records of its work – this being subject to regular audit.

Key tasks:

To work with the Senior Payroll Manager in ensuring that payroll runs are successfully completed each month.

Deal professionally and confidentially with a wide range of pay queries from individuals and key stakeholders such as CGI, Sodexo and HMRC both internal and external to the Welsh Government.

Undertake detailed calculations in support of payroll work.

Working with the Senior Payroll Manager in the administration, management and control of the team’s work to ensure timely and accurate delivery of services.  This includes reviewing and checking work of others within the Payroll team and for undertaking continuous improvements to processes.  

To undertake additional pieces of work associated with Payroll such as overtime claims.

Support with / manage a range of employee benefits e.g. advances/loans, salary sacrifice, pension’s administration, childcare vouchers. Contribute to ongoing consideration of the organisational benefits of such schemes and ensuring these are managed as effectively as possible.

Supervision of Team Support staff.

Development opportunities:

We will support the successful applicant obtaining professional payroll qualifications e.g. CIPP

Closing Date:

05/10/2021, 16:00

Eligibility

Posts recruited to as part of this recruitment campaign are broadly open to UK nationals, those with right to remain and work in the UK and those that meet the Civil Service Nationality Rules only. Check your eligibility here:

Prior to appointment, all successful applicants will be required to produce original, acceptable documents as part of the pre-employment checks. If it becomes apparent at a later stage in the process that you aren’t eligible to apply, your application will be withdrawn, or offer retracted.

Equality and Diversity

The Welsh Government is committed to providing services which embrace diversity and which promote equality of opportunity. This is underpinned by the Equality Act 2010 and will be adhered to at each stage of the recruitment process. Our goal is to ensure that these commitments are also embedded in our day-to-day working practices with all our customers, colleagues and partners.

We are committed to being an anti-racist organisation and increasing diversity in the Welsh Government by removing barriers and supporting all our staff to reach their potential. We are committed to recruiting Black, Asian and Minority Ethnic people and disabled people who are currently under-represented in Welsh Government.

We welcome applications from everyone regardless of age, marriage and civil partnership (both same sex and opposite sex), impairment or health condition, sex, sexual orientation, pregnancy and maternity, race, religion or belief, gender identity or gender expression.

We are a Stonewall Diversity Champion and a Disability Confident Level 3 (Leader) organisation. Key to supporting this work and providing peer support are five Board sponsored Staff Networks (Disability Awareness and Support (DAAS); Minority Ethnic Support Network (MESN); Mind Matters (Mental health and well-being); PRISM (Lesbian, Gay, Bisexual, Transgender, Intersex +) and Women Together.

Disability Confident

A Great Place to Work for Veterans

This vacancy is part of the Great Place to Work for Veterans initiative.

Welsh Language Requirements

The Welsh Government is a bilingual organisation and Welsh language skills are considered an asset to the organisation. We encourage and support staff to learn, develop and use their Welsh language skills in the workplace. 

The following list of language requirements represents an objective assessment by the line manager on behalf of the Welsh Government of the Welsh language skills required to undertake the duties of this particular post.

Desirable
Can read simple material on everyday topics with understanding
Can hold simple work-related conversations
Can understand basic conversations about everyday topics
Can write simple work-related correspondence

Social Partnership

In Welsh Government, the relationship between the employer and trade unions is based on social partnership. We believe our goals can best be achieved by management and trade unions working together.

Our 3 recognised trade unions are:
•         PCS
•         Prospect
•         FDA

This relationship is underpinned by a partnership agreement. This sets out how our unions work with Welsh Government on issues such as:
•         pay
•         terms and conditions
•         policies and procedures
•         organisational change.

Our Welsh Government trade union colleagues work together to give their members a real say in the workplace. They make sure that the interests of their members are promoted and protected. They also help reduce inequalities and improve terms and conditions.

The Welsh Government has an excellent track record of working in partnership with its trade unions. We encourage staff to get involved. We support you to join a recognised trade union, to ensure your voice is heard in the workplace. and to learn more about trade unions and partnership working.

Competencies / Job Specific Criteria

Competencies:

Setting Direction - Explain clearly, verbally and in writing, how a decision has been reached.

Delivering Results - Work with team to set priorities, create clear plans and manage all work to meet the needs of the customer and the business;

Delivering Results - Check own and team performance against outcomes, make improvement suggestions or take corrective action when problems are identified

Engaging People - Take responsibility for the quality of own work and seeking opportunities for improvement through continuous learning

Job Specifics:

  1. Have professional experience of delivering electronic monthly payroll and pension’s services within organisations exceeding 1,000 employees.
  2. Excellent IT skills including Microsoft Office Packages in particular the use of Microsoft Excel.
  3. Knowledge and understanding of basic legislation affecting payroll administration as well as tax requirements. Ideally this can be supported with a Payroll qualifications, e.g. CIPP or professional experience.

Assessment Process

Applicants who are successful as a result of the sift will be required to undertake a 45 minute supervised Microsoft Teams test prior to interview.

The test will be assessed against one of the job specific criteria and there will be no prior preparation required for this test.

Other Information

  • Unless stated otherwise in ‘actual starting salary’, all candidates will start at the minimum of the pay scale being appointed to (this includes existing civil servants).This is not negotiable.
  • Unless stated otherwise in ‘type of opportunity’, this recruitment advert is not open on a Loan or Secondment basis.
  • For more information on the eligibility criteria and terms and conditions for Loan and Secondment positions in Welsh Government, please see external recruitment candidate guidance.
  • Unless stated otherwise in ‘Location of Post’ the role/s recruited to via this campaign can only be worked in the UK, not overseas.
This vacancy is for x2 positions
Kaleigh Simms SharedServiceHelpdesk@gov.wales

How to apply

All applications for this vacancy should be made online via the Welsh Government's online application system.  If you have an impairment which would prevent you from applying on-line, please e-mail SharedServiceHelpdesk@gov.wales to request an application pack in an alternative format, or to request a reasonable adjustment related to an impairment in order to submit your application.

To apply, you'll need to have an account on our online application system.  Click the 'Apply' button below, and you'll be asked to 'Log in' if you already have an account, or 'Register' if you don't yet have an account.  Registration takes just a few minutes to complete.  You'll need an e-mail address to be able to register.  Once you've registered for an account and logged in, you'll be taken to the online application form, which you'll need to fully complete and submit before the deadline on the closing date.  

If you’d like to apply for this vacancy in Welsh, please use the ‘Newid Iaith / Change Language’ link at the top of this page, to take you to the Welsh version of this advert, from which you can apply in Welsh.

For further information regarding the Welsh Government recruitment process, please see the Recruitment Guidance for External Candidates (link).

When evidencing your suitability for the post, it is recommended that you refer to the Civil Service Competency Framework (link)

Grievance and Complaints

Anyone who believes they have been treated unfairly, or has a grievance or complaint, about how the process was conducted should either write to the Head of Resourcing, Welsh Government, Cathays Park 2, Cardiff CF10 3NQ or email SharedServiceHelpdesk@gov.wales.  If you are unhappy with the outcome of the complaint raised with the Welsh Government and feel that the principles of appointment on merit through fair and open competition have not been met you have the right to pursue your grievance with the Civil Service Commission.

This vacancy is closed to applications.