Vacancy -- CMO Private Office - Executive Officer - EO Lateral Only
This is an exciting opportunity to be part of the Private Office supporting the Chief Medical Officer on all aspects of public health including preparation for the Covid-19 Public Inquiry, day to day liaison with health protection, health improvement and well-being directorates and wider Welsh Government Senior Teams. The postholder will have discrete areas of responsibility such as contributing to the preparation for the Inquiry, supporting public health leadership and working with the other UKCMO private offices at the highest level. The postholder will report to an HEO.
The Private Office is made up of a G7 who oversees the Private Office, a HEO working on the Covid Inquiry and a part time PA who provides direct support to the CMO.
The role includes:
- Working with the team, day to day management and prioritisation of the CMO’s emails, managing the majority of onward work distribution without recourse,. supporting the monitoring the private office mailbox.
- Day to day management of the CMO’s fast-moving diary to ensure proper use of time, and timely access to supporting meeting information, working closely with other members of the team.
- Arrange internal and external meetings, commission and co-ordinate briefings in support of those meetings. Set agendas, prepare papers, take the minutes, and follow up actions at meetings as required.
- Prepare the CMO’s electronic day folder comprising all papers for the following day. In collaboration with the HEO, ensuring that the CMO, is provided with appropriate briefing.
- Supporting the G7 with presentations for CMO conferences, CMO Annual report research, and ad hoc private office work when required.
- Record keeping and use of i-Share in line with the Welsh Government’s record keeping policies, including RMSO responsibilities.
- Quickly assimilate and maintain background and knowledge for the Public Inquiry and have an awareness of political sensitivities.
- Operate an efficient and effective bring forward system to ensure that deadlines for outgoing and incoming business are met.
- Organise ad-hoc events, involving internal and external stakeholders. including booking venues and catering, drafting agendas, collating attendee lists, circulation of event papers, admin requirements on the day, follow up of action points.
- Appropriate handling of confidential information in relation to staffing issues including recruitment, performance management, complaints, and disciplinary procedures.
- Develop and maintain contacts with key external stakeholders including UKCMOs offices, NHS contacts.
- Provide ad hoc administrative support across the Division to support the delivery of Ministerial and CMO priorities.
- Able to demonstrate strong organisational skills, be proactive and take initiative.
- Proactively seek information, resources and support from others outside own immediate team in order to help achieve results.
- Able to communicate effectively with colleagues at all levels of seniority.
Welsh Government accepts the social definition of disability, in which it is recognised that barriers in society act to disable people who have impairments or health conditions or who use British Sign Language. We are committed to removing barriers so that all (or potential new staff) can perform at their best. The Equality Act 2010 uses the medical definition of disability (“a physical or mental impairment which has a substantial and long-term impact on a person’s ability to carry out normal day to day activities”).
We guarantee to interview anyone who is disabled whose application meets the minimum criteria for the post. By ‘minimum criteria’ we mean that you must provide us with evidence in your application which demonstrates that you generally meet the level of competence for the role and any qualifications, skills or experience defined as essential. We are committed to the employment and career development of disabled people.
If you have an impairment or health condition, or use British Sign Language and need to discuss reasonable adjustments for any part of this recruitment process, or wish to discuss how we will support you if you were to be successful, please email SharedServiceHelpdesk@gov.wales as soon as possible and a member of the team will contact you to discuss your requirements and any questions you may have.
Welsh Language Requirements
The Welsh Government is a bilingual organisation and Welsh language skills are considered an asset to the organisation. We encourage and support staff to learn, develop and use their Welsh language skills in the workplace.
The following list of language requirements represents an objective assessment by the line manager on behalf of the Welsh Government of the Welsh language skills required to undertake the duties of this particular post.
In Welsh Government, the relationship between the employer and trade unions is based on social partnership. We believe our goals can best be achieved by management and trade unions working together.
Our 3 recognised trade unions are:
This relationship is underpinned by a partnership agreement. This sets out how our unions work with Welsh Government on issues such as:
• terms and conditions
• policies and procedures
• organisational change.
Our Welsh Government trade union colleagues work together to give their members a real say in the workplace. They make sure that the interests of their members are promoted and protected. They also help reduce inequalities and improve terms and conditions.
The Welsh Government has an excellent track record of working in partnership with its trade unions. We encourage staff to get involved. We support you to join a recognised trade union, to ensure your voice is heard in the workplace. and to learn more about trade unions and partnership working.
How to apply
All applications for this vacancy should be made online via the Welsh Government's online application system. In order to submit the application, you'll need to attach a copy of your completed Lateral Moves Application (link) which should outline how you meet the requirements of the role.
If you have an impairment which would prevent you from applying on-line, please e-mail SharedServiceHelpdesk@gov.wales to request an application pack in an alternative format, or to request a reasonable adjustment related to impairment in order to submit your application.
To apply, you'll need to have an account on our online application system. Click the 'Apply' button below, and you'll be asked to 'Log in' if you already have an account, or 'Register' if you don't yet have an account. Registration takes just a few minutes to complete. You'll need an e-mail address to be able to register. Once you've registered for an account and logged in, you'll be taken to the online application form, which you'll need to fully complete and submit before the deadline on the closing date.
If you’d like to apply for this vacancy in Welsh, please use the ‘Newid Iaith / Change Language’ link at the top of this page, to take you to the Welsh version of this advert, from which you can apply in Welsh.
**Please note: If you already have an Appoint account and would like to update your username and e-mail address to the new @gov.wales address, simply log in using your old details, click on your name in the menu bar, and select ‘Edit Personal Details’ in the dropdown list. You can update any of your registered personal details on this page.**
This vacancy is closed to applications.