Vacancy -- Support Administrator

Recruitment Principles

The Welsh Government's recruitment processes are underpinned by the principle of selection for appointment on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles.

Vacancy Details

Education and Public Services
Initial Teacher Education and Research
Team Band - £19,240 - £22,500
Full time (applications are welcome from people who work part time, as part of a job share or who work full time)

Purpose of Post:

The principal purpose of the post is to provide vital office support to a blind manager, to ensure that she can carry out her role effectively.  The post is unique to the Welsh Government in that it offers an opportunity to work in a one-to-one situation on a range of important Welsh Government issues, as well as opportunities to work as part of a larger team.  The post is based in Cathays Park, Cardiff.

Key tasks:

  • Proof reading, advising on layout and formatting of documents typed by the manager.
  • Formatting documents for Braille (no previous knowledge of Braille required).
  • Liaising with the print unit about printing documents in Braille and other divisions to advise on the formatting of documents into Braille.
  • Maintaining both a filing key of Braille documents and files of printed material and saving files electronically (training will be provided where necessary).
  • Putting documents into the appropriate format for government use e.g. briefings, diary cases, submissions and other relevant documents, ensuring content is in the correct format, within tight time pressures.
  • Completing forms on the manager’s behalf, e.g. flexi sheets, travel and subsistence claim forms etc.
  • Maintaining manager’s Outlook Calendar and diary and advising her on appointments.
  • Secretariat Duties – Organisation of meetings, taking minutes at meetings and follow actions on behalf of manager. 
  • Undertaking Internet/Intranet searches as required. 
  • Reading aloud material which is sometimes lengthy and complex. 
  • Operating special equipment, mainly a Braille labelling gun (for which training will be provided).
  • Accompanying the manager to meetings. 
  • Performing general administrative duties, filing, photocopying and reading mail etc. 
  • Any other duties as directed by the manager. 
  • There will also be interesting opportunities for providing administrative support within the wider Team.

Development opportunities:

This posting provides excellent opportunities to gain an understanding of a broad range of Welsh Government issues and to assist in producing a range of documents, including papers, briefings, etc., to support Ministers. It will also provide opportunities to show initiative and develop organisational skills. Due to the requirements of the post, the successful candidate will be required to stay in post for 2 years.

Closing Date:

25/06/2019, 16:00

Welsh Language Requirements

The Welsh Government acknowledges the importance of developing and growing its bilingual workforce, and welcomes applications for any post from candidates who demonstrate their capability to work in both English and Welsh. 

The following list of language requirements represents an objective assessment by the line manager on behalf of the Welsh Government of the Welsh language skills required to undertake the duties of this particular post.

Not necessary to undertake the duties of this post

Competency behaviours required for the role

Collaborating and Partnering - Get to know fellow team members/colleagues and understand their viewpoints and preferences
Making effective decisions - Monitor and store critical data securely and accurately, confidentially and responsibly
Delivering at pace- Take responsibility for the quality of own work and keep manager informed of how the work is progressing
Delivering at pace - Work in an organised manner using own knowledge and expertise to deliver on time and to standard

Job specific criteria

Good knowledge of Microsoft Office packages and the Internet
Ability to pay close attention to detail for instance when checking layout of documents
Ability to work in a flexible manner.

Other Information

A starting salary of up to point 3 of the range may be offered exceptionally.
Heledd Evans 03000 616041

How to apply

All applications for this vacancy should be made online via the Welsh Government's online application system.  If you have a disability which would prevent you from applying on-line, please e-mail to request an application pack in an alternative format, or to request a reasonable adjustment related to a disability in order to submit your application.

To apply, you'll need to have an account on our online application system.  Click the 'Apply' button below, and you'll be asked to 'Log in' if you already have an account, or 'Register' if you don't yet have an account.  Registration takes just a few minutes to complete.  You'll need an e-mail address to be able to register.  Once you've registered for an account and logged in, you'll be taken to the online application form, which you'll need to fully complete and submit before the deadline on the closing date.  

If you’d like to apply for this vacancy in Welsh, please use the ‘Newid Iaith / Change Language’ link at the top of this page, to take you to the Welsh version of this advert, from which you can apply in Welsh.

For further information regarding the Welsh Government recruitment process, please see the Recruitment Guidance for External Candidates (link).

When evidencing your suitability for the post, it is recommended that you refer to the Civil Service Competency Framework (link)

This vacancy is closed to applications.