Vacancy -- Support Administrator
Purpose of Post:
- Proof reading, advising on layout and formatting of documents typed by the manager.
- Formatting documents for Braille (no previous knowledge of Braille required).
- Liaising with the print unit about printing documents in Braille and other divisions to advise on the formatting of documents into Braille.
- Maintaining both a filing key of Braille documents and files of printed material and saving files electronically (training will be provided where necessary).
- Putting documents into the appropriate format for government use e.g. briefings, diary cases, submissions and other relevant documents, ensuring content is in the correct format, within tight time pressures.
- Completing forms on the manager’s behalf, e.g. flexi sheets, travel and subsistence claim forms etc.
- Maintaining manager’s Outlook Calendar and diary and advising her on appointments.
- Secretariat Duties – Organisation of meetings, taking minutes at meetings and follow actions on behalf of manager.
- Undertaking Internet/Intranet searches as required.
- Reading aloud material which is sometimes lengthy and complex.
- Operating special equipment, mainly a Braille labelling gun (for which training will be provided).
- Accompanying the manager to meetings.
- Performing general administrative duties, filing, photocopying and reading mail etc.
- Any other duties as directed by the manager.
- There will also be interesting opportunities for providing administrative support within the wider Team.
Welsh Language Requirements
The Welsh Government acknowledges the importance of developing and growing its bilingual workforce, and welcomes applications for any post from candidates who demonstrate their capability to work in both English and Welsh.
The following list of language requirements represents an objective assessment by the line manager on behalf of the Welsh Government of the Welsh language skills required to undertake the duties of this particular post.
Competency behaviours required for the role
Job specific criteria
How to apply
All applications for this vacancy should be made online via the Welsh Government's online application system. If you have a disability which would prevent you from applying on-line, please e-mail SharedServiceHelpdesk@gov.wales to request an application pack in an alternative format, or to request a reasonable adjustment related to a disability in order to submit your application.
To apply, you'll need to have an account on our online application system. Click the 'Apply' button below, and you'll be asked to 'Log in' if you already have an account, or 'Register' if you don't yet have an account. Registration takes just a few minutes to complete. You'll need an e-mail address to be able to register. Once you've registered for an account and logged in, you'll be taken to the online application form, which you'll need to fully complete and submit before the deadline on the closing date.
If you’d like to apply for this vacancy in Welsh, please use the ‘Newid Iaith / Change Language’ link at the top of this page, to take you to the Welsh version of this advert, from which you can apply in Welsh.
For further information regarding the Welsh Government recruitment process, please see the Recruitment Guidance for External Candidates (link).
When evidencing your suitability for the post, it is recommended that you refer to the Civil Service Competency Framework (link)
This vacancy is closed to applications.